Blog summary: Two experts from EPI-USE share their insights into how smarter employee rostering software can help meet compliance requirements without sacrificing accuracy or efficiency.
Compliance requirements are an ever-present concern for workforces everywhere. When those requirements are complex or must apply to a large team, having the right technology to support you is crucial. Choosing employee rostering software that can intelligently handle nuanced rules at scale becomes a necessity.
EPI-USE is a leader in SAP HR/payroll systems with a global workforce of 4,200 people. As a long-term partner of WorkForce Software, an ADP® company, EPI-USE has years of experience with successfully navigating compliance requirements.
Dewald La Grange, associate partner at EPI-USE and Cathy Oates, lead functional consultant at EPI-USE, share their insights. They explore how rostering software can be integral to meeting dynamic compliance standards.
Why does employee rostering software matter for efficiency and compliance?
Employee rostering software provides the essential infrastructure for accurate employee time tracking. Correct operation means correct compensation. Whilst the concept is straightforward, the importance of this routine task means that a high-quality time-tracking tool is critical.
On an operational level, an accurate employee roster is what keeps any business running. It ensures that the right number of team members will be rostered at the right time and for the correct rate. Without intentional planning, businesses can incur consequences that prevent them from reaching their full potential:
- Team morale can be damaged by incorrect payments
- Overrostering certain people when others are available can lead to avoidable overtime accruals or fatigue rule violations
- Shifts assembled without the correct certifications may not be able to work at all depending on compliance requirements
Beyond being high-quality, opting for smarter employee rostering software can bring even more benefits. Programs with automation capabilities can reduce manual processes. A team that uses a manual spreadsheet to pick the best person for a shift can rely on software instead. This can reduce human error, increase overall efficiency and streamline operations for a better employee experience.
Three ways employee rostering software supports efficiency and compliance requirements
- Ensuring employees have the right qualifications
Rostering software can make sure that the right number of people are planned for each shift to avoid any interruptions. Enterprise-ready rostering software takes it a step further. By accounting for each person’s certifications and their availability, the system consistently creates rosters that meet compliance requirements. - Reducing time spent on administrative tasks
Managers must carefully engineer shift plans that map nuanced regulations and changing certifications to a flexible team roster. That complexity only scales with a large or global workforce. The right employee rostering software helps them spend a fraction of the time on the same task without sacrificing accuracy. This frees them to spend more time on their core job functions, increasing efficiency and decreasing employee friction. - Selectively automating processes
Automated processes are the hallmark of smart employee rostering software. They can save significant time whilst still ensuring compliance. If a team member calls out at the last minute, for example, smart software can automatically reach out only to people with the appropriate qualifications to replace them. This automatic process saves the team the time it would otherwise take an individual to see the call out, find a replacement and get them rostered. It helps keep the business ready to operate even when faced with unexpected changes and provides more effective absence management.
“Things always change, Employees get sick, things happen that are out of our control and we need, we need the system to be able to help them manage that process.”
– Cathy Oats | Lead Functional Consultant, EPI-USE
Smart employee rostering software in action: Ensuring compliance among complex customer requirements
The EPI-USE team shared how they leveraged their expertise and ADP® WorkForce Suite to help an emergency services provider optimise their employee rostering. As a company dealing in the frequent use of specialised appliances, many shifts require people with specific certifications. Without accurate rostering, they can’t fully ensure safe and compliant operations.
By leveraging smarter workforce management software, the emergency services provider transformed their processes. The team was able to incorporate all the specialised appliances and their corresponding qualifications directly into the shift types. As a result, their teams can rely on consistent operations and a compliant roster.
What smarter employee rostering software means for your business
Employee rostering software is the basis for a properly compensated, compliant global workforce. By choosing smarter software, you’re creating plans that can be as dynamic and flexible as your business requires. The right workforce management solution with enterprise-grade employee rostering capabilities can maximise your efficiency, increase team morale and make compliance easier than ever.
Access the full interview to learn more about how smart employee rostering software can support your workforce.
