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Workforce Management Solutions: A Critical Enabler for Operational Agility

Jan 25, 2023

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While every department brings something to the table, there are some functions that are more important than others when it comes to keeping your business running. But no organisation can remain operational without properly connected headquarters, management and workers.

The digital workforce management solutions provided by WorkForce Software are critical to running a modern business. In a recent Buyer’s Experience Report by Info-Tech, 86% of survey respondents said that WorkForce Software’s modern workforce management solutions were critical to their company’s success.

Let’s take a look at some of the ways workforce management is essential to keeping the core centers of operation working efficiently.

Communication

The very word “organisation”, meaning a business or entity, must be “organised” of multiple different components working together. Each part performs its individual task complementary to the tasks being formed around them. Without instruction and communication, these parts are left inert and ineffective, failing to fill their roles and rendering other parts impotent to fill out their own responsibilities.

The abilities provided by digital workforce management take standard communication methods and improves upon them by allowing for access between headquarters, managers, and workers no matter where or when the work is happening. While even onsite where employees and managers are together can benefit from a digital communication hub, this is particularly necessary for businesses employing deskless workers who perform their roles away from an office. By moving the communication hub from a desk or office onto an app via their smartphone device, each individual team member can be kept instructed and support in their roles, allowing every part of the organisation to continue working efficiently towards the same end goals.

Rostering

Rostering is crucially important not only to how a business operates, but how employees feel about their employers. In fact, predictive rostering is so important to workers that many legislations are now implementing rules that worker rosters must be predictable and reasonable, to allow greater flexibility and work/life balance. If the right workers aren’t in the right place at the right time, processes can fall apart quickly.

Fair rostering can be difficult to do manually, having to balance the particular needs of multiple employees, across multiple shifts, while maintaining a satisfactory level of production and available staffing. Digital workforce management allows this data to be inputted into the system and accounted for during rostering. Communication tools also allow for workers and managers to coordinate swap shifts in the event rostering issues.

Compliance

“Compliance” is a non-negotiable function in any organisation, especially those in heavily regulated industries. If operations can’t remain compliant, the cost of lawsuits and union penalties can be overwhelming. But much like rostering, it can be difficult to manually maintain all the necessary procedures to ensure that all legislation and binding contract agreements are being observed. Moreover, compliance can also be difficult to maintain as new legislation and regulation is common across local, regional, state and federal levels.

Digital workforce management provides the tools that allow compliance regulations to be observed across the board, whether it be, for example, sick-leave, time-off, family-leave, rostering, accommodations and much more. New updated legislation can be factored in easily and automatically, allowing your business to remain agile in the face of change.

Consistent, Reliable, Upgradable Systems

Even the best tools grow old and break. The greatest management system ever created will quickly grow inefficient and obsolete if not properly maintained, upgraded and continually improving our features to help companies manage the latest challenges in their industries.

WorkForce Software is dedicated to continually providing the best support to our clients by constantly updating our tools to ensure your organisation is prepared to address your workforce management needs. And our clients have taken notice! These are some stats from Info-Tech’s recently released 2022 Buyer Experience Report:

  • 90% of customers say they love using the WorkForce Suite
  • 88% of users are likely to recommend the product to others
  • 96% are planning to renew their license and continue using WorkForce
A strong foundation provides the best support for not only efficient operations, but for organisations to grow and adapt to changes in the market. Digital workforce management provides a solid backbone for organisations to build their processes and procedures, assuring that departments are interconnected, communicating, compliant, ready to pivot at a moment’s notice.
Learn more about what users have to say about using WorkForce in the full Info-Tech 2022 Buyer Experience Report for Workforce Software.
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